Purdue Online Writing Lab
Apply to Liberal Arts
OWL logo

Welcome to the Purdue OWL

This page is brought to you by the OWL at Purdue University. When printing this page, you must include the entire legal notice.



Copyright ©1995-2018 by The Writing Lab & The OWL at Purdue and Purdue University. All rights reserved. This material may not be published, reproduced, broadcast, rewritten, or redistributed without permission. Use of this site constitutes acceptance of our terms and conditions of fair use.


To whom do I address my letter?

Summary:

"Writing Your Cover Letter" is a series of short documents that walks you through the creation of a cover letter. Here you can see the information in the "Quick Tips for Cover Letters" and "Preparing to Write a Cover Letter" pages put to use. This page guides you through adapting your experiences to the content in your cover letter and its different sections.

Whenever possible, address your letter to a specific individual, usually the person in charge of interviewing and hiring. Doing so will give you a greater chance of having your application packet read and not filed away automatically.

Here are some ideas on how to get the name of a specific person:

  • Look in the job ad for the contact person.
  • Call the company for more information.
  • Research the company's website for the person in charge of the department you are applying to, or a person in Human Resources.

If you cannot find the name of that person, you may address your letter to a group. For example:

Dear Hiring Professionals:
Dear Selection Committee:

If you find the name, but cannot decipher the gender of the person, you may greet that person using their full name instead of their last name. For example:

Dear Amy Kincaid: (For Amy Kincaid)
Dear Pat Thompson: (For Pat Thompson)
Apply to Liberal Arts

Copyright ©1995-2018 by The Writing Lab & The OWL at Purdue and Purdue University. All rights reserved. This material may not be published, reproduced, broadcast, rewritten, or redistributed without permission. Use of this site constitutes acceptance of our terms and conditions of fair use.